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Tag: Virtual Meeting

  • What Technologies Are Necessary for the Virtual Meeting Room?

    What Technologies Are Necessary for the Virtual Meeting Room?

    It can be hard to make your virtual meeting room seamless as it requires a lot of technology. So, you need complete knowledge of technologies and features that can be helpful in creating an immersive virtual meeting room experience.

    Want to know what technology can make your virtual room perfect? Here are the various functionalities that can be helpful in creating a perfect virtual meeting room.

    16 Technologies Necessary for Seamless Virtual Meeting Room Experience!

    Technologies that are most necessary to create a seamless experience in your virtual meeting room are as follows:

    1. Real-Time Chat

    It is vital that everyone present in the virtual meeting room can communicate with each other. So, you need a proper element to conduct such interaction and discussion among everyone. Moreover, the top virtual meeting platform can provide you with a chatting option for real-time interaction with everyone in the virtual meeting room.

    1. Call Functionality

    Having chatting as the only option can be a restriction to communication. So, you would need a little more that can be helpful for people with disabilities. The best alternative for chatting can be calling. You can conduct a 1:1 or group audio or a video calling for more seamless communication.

    1. Video Meeting

    The attendees are always curious about the topics around the world. So, you may get some users who want to know a little bit more about the topic. The virtual AGM platform provides video calling that can be helpful in creating an in-person experience.

    1. Clap/Hoot/Emoticons

    Sitting and doing nothing, just staring at the screen for countless hours can be hectic and boring for the attendees. So, you have to spice things up a little. The virtual corporate meeting platform offers clapping, hooting, likes, hearts, and emotions. Moreover, all the attendees can share their feelings using these buttons.

    1. Popularity Score

    It is always fun to enjoy and appreciate your favorite speaker, presentation, and session for the attendees. Also, it helps the organizers to know what their target audience likes more and what they should consider for the next time. Hence, the top virtual corporate meeting platform provides the opportunity to score your favorites among the virtual meetings, and those are counted as popularity scores.

    1. Feedback Form

    Asking the audience for their feedback is a really good gesture. It makes the attendees feel special and ensures that they had a good time in the virtual meeting room. So, you can generate feedback forms that you can display on the screen as soon as the event ends. The top virtual meetings platform provides a proper survey pop-up and a particular section for follow-ups. All the attendees can submit their reviews whenever they want during the virtual event.

    1. LIVE Session Poll

    It is crucial to keep the attendees engaged and involved in your virtual meeting. You will need a better aspect for such engagement that can keep the users busy and concerned until the end. So, the top virtual AGM platform offers the live session poll, where all the speakers can ask questions with multiple choices. The attendees can share their opinion using their preferred answers for that particular query. It includes AI technology that helps to calculate and show the bar or chart style result during the event.

    1. Signature Wall

    It interests the attendees to write some special notes for their favorite speaker, presentation, sessions, or any other part of the virtual meeting. That’s why the best virtual meetings platform provides signature wall integration. Moreover, all the users can drop their messages at the signature wall. It will be visible to all the attendees present at the virtual meeting.

    1. Social Wall

    Social media is the best way to engage and communicate with people. You may have got a lot of good feedback and comments on social media platforms. But what to do with it? How to use it in your virtual meeting? So, the best virtual corporate meeting platform offers the social wall, where you can showcase all these comments from your social media accounts.

    1. AI Matchmaking Tool

    Making friends at a virtual event can be more challenging than at offline events. But you can get ease with the integration of AI matchmaking tools at your virtual corporate meeting platform. Artificial intelligence uses the demographics and other information to match the interest of all the other attendees. You will get friends’ suggestions with AI matchmaking tools that can be a good match for you to enjoy the virtual meeting.

    1. Business Card Exchange

    Exchanging cards is the most necessary part in order to increase business growth and networking. So, everyone at the virtual corporate meeting wants a way to share their business cards and collect others. That’s why the virtual AGM platform provides the business card exchange feature. All the users at the virtual meeting can request to get others’ cards and approve the received requests to share their cards with others. Hence, everyone can share their cards with complete approval.

    1. Networking Tables

    A separate group discussion is a must for easy networking. You can conduct a group discussion on a particular subject using the networking tables. It is an 8-seater round table where people can discuss a specific topic with the speakers.

    1. Document Download

    Hosts can create a document library on the virtual meeting platform for the attendees. So, all the users can view and download all the documents, flyers, brochures, pdfs, and other essential information from this library. Also, you can bookmark any document or session that you want to see at the event.

    1. Gamification

    Attendees can get the AR/VR games in the virtual meeting room. They can play and enjoy these games during the virtual event. Moreover, it can be easy for the hosts to engage the users with such integrations to their platforms.

    1. Leaderboard

    Playing is worth it when you get some rewards and score for it. So, you must add the leaderboard feature provided by the top virtual event platform. You can get a score and place a number on the leaderboard visible to everyone at the event.

    1. Access Control

    You can control the access to that virtual meeting room. It is on you who can enter or not at your chosen place. Moreover, it is helpful for VIP and restricted sessions.

    So, these are the various technologies necessary for the virtual meeting room. You can create the best virtual meeting experience with such features and functionalities.

    Hope, you will find this article beneficial in creating a better virtual meeting room with the latest technologies.

  • How Do You Make a Virtual Meeting More Effective?

    How Do You Make a Virtual Meeting More Effective?

    Today’s work culture was compelled to adopt a remote culture, which now appears to be an excellent way to get everyone from the organization together at the same time. Online meetings are here to stay even after all the restrictions on traveling and lockdowns will be lifted. But the question is how to make these Virtual Meetings more effective? How should one make up for the deficiency of face-to-face interactions?

    To cope up with this, we have compiled some vital steps that will help you conduct even better and productive virtual meetings;

    1. Define Your Virtual Meeting Objectives

    Every online meeting needs to have a definite objective. Discuss with different managers and leaders of your organization what should be the goal of your meeting. Ask a few questions to yourself such as;

    • What will be the KPIs of your meeting?
    • How will you achieve the meeting objectives?
    • What will be the Meeting Agenda?

    These essential questions will help you conduct a successful virtual meeting that will recreate the experiences of an in-person meeting.

    2. Plan The Meeting Agenda

    A virtual meeting Agenda offers a pre-decided order that needs to be followed during the meeting to avoid any confusion. It is necessary to map out the meeting Agenda and mention the same in your invitation emails. This way, the participants will have the complete meeting information beforehand for easy reference.

    3. Set Ground Rules

    First thing, you need to follow some basic rules. A good meeting needs to include some ground rules for participation to be followed by all the attendees. For example;

    • Do not leave the meeting without informing
    • Mute your mic when someone is speaking
    • Use raised hands to feature if you have any questions
    • Introduce yourself before speaking or asking any question, especially if it’s an audio call
    • Ask your employees or attendees to log in at least 5 minutes before the meeting
    • Encourage your attendees to restrict any distractions like background noise to put their entire focus on the meeting

    Setting these vital ground rules helps maintain the decorum of any virtual meeting. It also keeps everyone updated regarding the ongoing and upcoming sessions.

    4. Schedule Your Meeting Carefully

    It is important to decide the meeting’s date and time carefully to welcome more attendees. When you schedule your meeting, make sure to consider the different time zones of the attendees. With people attending the Meeting from different parts of the world, this becomes even more necessary.

    Also, make sure that your virtual event does not collide with any other distinguished events of the industry. You can use several tools that can help you plan the meetings even more efficiently.

    5. Invite People

    Conducting a virtual meeting needs a proper protocol. First, pen down a list of attendees who you want to involve in the meeting. Then, send out the meeting invitations. These invitations should look professional. Make sure to include the following information:

    • Compelling subject line to convey the purpose of the Meeting
    • The names of some important speakers to lure more attendees
    • The list of the specific ground rules
    • The complete meeting Agenda
    • The time and date of your virtual meeting

    6. Keep Shorter Sessions

    Distractions are just a click away for virtual attendees. Hence, this is why it is necessary to keep short sessions or include breaks between the sessions to keep everyone involved. We understand that it can get super monotonous for attendees to sit at a place for long hours. Therefore, plan your sessions properly.

    Consider keeping a break or refresher just before an important session. Attendees can use this break to either have a coffee or they can simply stimulate themselves. It will pump their energy, and it would be easier to deliver the message of the upcoming sessions rightly.

    7. Promote 2-way Interactions

    It is important to make way for 2-way interactions to conduct a successful and engaging virtual meeting. Make the most of the live chat feature, live polls, surveys, and Q&A sessions to encourage real-time interactions.

    So, be very wise while selecting the virtual venue partner. It is important to look for a virtual trade show or meeting platform that has brushed its skillset to include features like virtual networking tables, AI-based recommendations, networking lounge, CXO lounge, and many more to make your meeting more interesting.

    Consider starting with an icebreaker activity to keep your attendees engaged right from the beginning. You need not necessarily begin with the meeting sessions instead you can ask the attendees about things like “Which activity did they miss the most during the lockdown?”, “What new did they learn during the lockdown?”, or you can ask the attendees about their latest accomplished goal that they are proud about. A few moments of a casual chat allow attendees to connect and interact with each other.

    8. Leverage the Right Technology

    Now, that you are familiar with the steps involved in holding a successful meeting, it is time to decide on the technology and virtual meeting or AGM platform. There are enormous platforms available in the market, so do your research and then pick your enterprise solution carefully.

    Your virtual meeting platform should be able to organize live polls, surveys, or Q&A sessions that can help attendees learn, interact, and connect.

    It should also have a strong data trackability feature to provide comprehensive data regarding attendee navigation and the KPIs of your event. It will help you gauge the success of your online meeting and make necessary improvements to plan even more successful events in the future.

    Another notable feature that the platform should possess is 24/7 customer support. This feature ensures that if the audience faces any issue while signing up, immediate assistance can be provided by a mindful team of experts.

    Wrapping Up

    Working remotely and virtual meetings are sure to persist. Hence, it is vital to keep conventional practices at bay to make way for new features and innovations. To elevate the level of your online meetings, make sure to pick the right virtual event software.

    We hope the above-mentioned ideas will help you plan even more successful and effective virtual meetings.